Finance Assistant

JOB SUMMARY

The overall aim of our financial response is to ensure enhanced access to effective and dignified financial assistance in operational day to day activities and assist to have increased support to program unites and guide program staff to implement the project activities in proper way. And to make controlling of the budget for all projects.

The Finance Division closely works with country programme team in identifying, planning, implementing, monitoring and evaluating the financial projects issues and to deal with the government needs such as tax, and social security by making good understanding to the local law as well as international law.

SCOPE OF ROLE:

Reporting to the Finance Coordinator, the FA has the responsibility to manage all accountant programmes/projects.

KEY AREAS OF ACCOUNTABILITY

The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff. This includes but not limited to:

1. Handling day-to-day for finance activities such as (receiving Payments, Staff expenses, check handling filing and recording Transactions into the system)

2. Recording Payments into the system in daily base

3. Maintaining Payment of Statutory deductions in monthly basis and making sure to pay by latest 10th of the next

4. Closing Petty cash on weekly basis

5. Records financial transactions onto computer using AX software - selecting appropriate, Ledger and cost-center codes.

6. Records receipts on payments.

7. Prepare cheques and dispatches to suppliers and employees.

8. Processes purchase orders, checks deliveries, and arrange distribution of goods.

9. Journal entries between cost centers and bank accounts.

10. Manage the reconciliation of bank accounts on monthly basis as required

11. Assists with Weekly/monthly and year end reports and procedures.

12. Prepares monthly statements for budget holders.

13. Prepares and runs monthly AX payroll and expense claims.

14. Lettings - arranges all internal and external bookings, and invoice external bodies.

15. Empties payphones monthly.

16. Maintain, in liaison with Log department, the assets register.

17. Manages Petty Cash, recording daily transactions, making settlement petty cash weekly, reconciling petty cash monthly, top up making as per replenishment

18. Reconciling Somalia Accounts, Premier Bank Account, (Dahabshiil Mogadishu Account, Dahabshiil account Hargeisa)

19. Undertaking Archiving Activities, standard manner Soft/scanned records has properly Maintained Financial records are properly archived and share to line manager by latest 5th of next month.

20. 'Print the Journals when posted and attach them to the payments for filing Vouchers should be stamped with paid before Archiving

21. Create Payment Journals for the approved payments

22. checking and Processing of approved payments

23. Maintaining staff expense claims

24. Transfer payment to other Offices as required

25. Flow up staff/project cash advances

26. Record financial transactions into AX

27. Working and updating on invoice journals

28. Process payments on regular basis

29. Prepare monthly accrual journals as required

Any other admin and finance duties assigned by the management

SKILLS AND BEHAVIOURS

QUALIFICATIONS

university degree in accounting, or business administration**

EXPERIENCE AND SKILLS

1. 3-4 year plus experience of working for a humanitarian aid organization in similar position

2. Experience of preparing various accounting report.

3. Good management and representation competencies.

4. Familiarity with donors and donor procedures helpful.

5. Excellent communication skills and ability to work and live within a team environment;

6. Computer proficient in Excel Word, and internet

7. Excellent oral and written communication skills in English

Additional experience

· MS Word

· MS Excel

· AX/ERP/Quick Books

· Banking/Cash Handling

How to apply:

· IRW Somalia/Somaliland Program is inviting applications from qualified/Motivated candidates who are interested to submit their CVs and cover letters explaining, how they meet Job description.

· Each application should be addressed to the HR account: hr.mogadishu@islamic-relief.or.ke and include the following:

· An updated CV; and · An application letter

· Academic Qualifications (certificates/Transcripts)

· Copy of your National ID card or passport

· And contact information for three work-related referees.

· Applications not including all of the above information will not be reviewed.

Only short-listed candidates will be contacted. IRW is an equal opportunity employer.

Note: Please make sure the job title in the mail subject line is clear as Finance Assistant - Hargeisa